2025 Minutes

May 2025 Minutes

Snitterby Parish Council
 
Minutes of the Annual Meeting of the Parish Council held on Thursday 15th May 2025 at Village Hall 
 
Present: Cllr’s Tom Gundry, G Kettle-Gundry, S Kapil, R Lawrence, and T Faulkner (Late arrival)
In Attendance: Cllr.S Bunney LCC 
Clerk: M Coote
Members of the Public – none

Minute Number

Item

01/2526

Election for the Chair of the Parish Council

Proposed Cllr S Kapil  Seconded Cllr R Lawrence All in Favour

RESLOVED:

Elect that Cllr T. Gundry Chair for the 2025/26 municipal year

02/2526

Election for the Vice-Chair of the Parish Council

Proposed Cllr T Gundry  Seconded Cllr G Kettle-Gundry All in Favour

RESLOVED:

Elect that Cllr S Kapil Vice-Chair for the 2025/26 municipal year

03/2526

Councillors

All those in attendance wished to continue for the coming year, declarations of acceptance and interest already on file

04/2526

Welcome and Public Questions

Chair welcome given to those in attendance, no members of public were present

05/2526

Apologies

Cllr G Spires and Cllr T Faulkner apologised for lateness dur to another meeting, accepted

06/2526

Declarations of Interest

None received

07/2526

Minutes of the Parish Council Meeting held on Thursday 20th March 2025

Proposed: Cllr.S.Kapil Seconded: Cllr.R.Lawrence  Those who attended all in favour

08/2526

District and County Councillor reports and feedback

Cllr.S.Bunney, re-elected LCC on 1st May 2025, in attendance, nothing to report

09/2526

Chairman’s/Parish Councillor updates

Cllr.S.Kapil:- Fly tipping, large concrete blocks in lay-by reported, now removed

Cllr.R.Lawrence:- Disposal of garden waste high possibility of blocking drains

10/2526

Clerk’s report

Public Footpath:- Create and Extinguish notice confirmation completed 04/05/25

Telephone Box:- BHT will start work May 2025

CIL:- 24/25 Report submitted

Village Hall Internet:- WLDC only funded via grant, don’t have anything to do with provider

11/2526

Police and Crime update

NC06 area, report circulated prior to meeting, no items raised

12/2526

Parish Matters

Village Benches Cost of repair and maintenance, ongoing

13/2526

Planning applications

To consider any planning applications or decisions

WL 2024 00802, refused

 

Business Items - Motions Requiring Written Notice

 

Finance & Budget 2024/25

14/2526

To receive the year end finance reports

a) Payments Report 2024/25

b) Bank Reconciliations 2024/25

c) Variance Report 2024/25

RESOLVED:

All reports received and approved

15/2526

To approve the year end governance

a) Certificate of Exemption 2024/25

b) Annual Governance Statement 2024/25

c) Accounting Statement 2024/25

d) Internal Auditors Report 2024/25

RESOLVED:

Council considered year end governance, all were agreed Certificate of Exemption, Section 1 and Section 2 signed by Chair and Clerk

The agreed Notice of Public inspection rights to be published at the latest by Monday 2nd June 2025 to start Tuesday 3rd June 2025 until Monday 14th July 2025

 

Finances, Budget & Procedures 2025/26

16/2526

The Council to review and agree the following policies and procedures:

RESOLVED:

Council reviewed and accepted the following policies and procedures for 2025-26

Standing Orders

Financial Regulations

Code of Conduct

Records Retention

Freedom of Information Policy

Freedom of Information Requests

Publication Scheme

17/2526

Insurance Renewal

RESOLVED:

Insurance renewal quotation £319.59 was approved for payment (£362.33 last year)

18/2526

Payments for Approval

To approve payments from 01/04/2025 – 15/05/2025

Proposed: Cllr.S.Kapil  Seconded: Cllr.R.Lawrence All in favour

RESOLVED:

To make the following payments and accept bank reconciliations

Expenditure

Reference

Description

Amount

VAT

Total

Salary MC

Clerk Salary April/May 25

334.10

 

 

 

Less Tax 20%

-66.82

 

£267.28

HMRC

Tax MC

66.82

 

£66.82

Cloud Next

Home hosting .gov email

49.99

9.99

£59.98

Green Grass

Grass Cutting

78.00

15.60

£93.60

Zurich Insurance

Annual Insurance Premium

319.59

 

£319.59

Royal British Legion

Large Poppies

67.29

13.46

£80.75

Internal Auditor

Internal Audit

50.00

 

£50.00

Green Grass

Grass Cutting

78.00

15.60

£93.60

Totals

 

£1,068.64

£72.98

£1,141.62

Invoices

Current Ac to Open Space

 

 

£1,141.62

Income

Reference

Description

Amount

Interest Reserve Account

Interest March 25

5.09

Current Account

Precept

3,828.00

Current Account

Pit Rent

90.00

Interest Reserve Account

Interest April 25

4.81
             

Bank Balances:  

Current £8,253.32 @ 30/04/25 expenditure due £1,141.62

Reserves £4,804.06 @ 30/04/25, Open Space £6,307.67 @ 30/04/25

19/2526

Budget 2025/26

To agree the budget monitoring position and bank reconciliation

Proposed: Cllr.S.Kapil  Seconded: Cllr.R.Lawrence All in favour

RESOLVED:

To accept budget report and bank reconciliations

20/2526

NatWest Banking

Authorisation signed by Cllr S Kapil and Cllr R Lawrence to allow Clerk to have telephone access to request statements, cheque books and balances on all 3 accounts

 

Next Meeting

21/2526

Items for inclusion on the next Meeting agenda

Review Banking arrangements

Repairs for benches

22/2526

Date and time of the next Meeting

The date and time of the next Parish Council Meeting was confirmed as Thursday 17th July 2025, starting at 7:30pm at the Village Hall
 
Meeting started at 7.45pm and closed at 8.34pm
 
Signed: ……………………………………………..
Print Name: ……………………………………………..
Date: ……………………………………………..