2026 Annual Parish Meeting

Minute Number

Item

01/2627

Election for the Chair of the Parish Council

Proposed Cllr T. Gundry Seconded Cllr G Kettle-Gundry All in Favour

RESLOVED:

Elect that Cllr S Kapil Chair for the 2026/27 municipal year

02/2627

Election for the Vice-Chair of the Parish Council

Proposed Cllr S Kapil  Seconded Cllr I Moate All in Favour

RESLOVED:

Elect that Cllr R Lawrence Vice-Chair for the 2026/27 municipal year

03/2627

Welcome and Public Questions

Chair welcome given to those in attendance, no members of public were present

04/2627

Apologies

Cllr T Faulkner, accepted

05/2627

Declarations of Interest

None received

06/2627

Minutes of the Parish Council Meeting held on Thursday 19th March 2026

Proposed: Cllr.I Moate Seconded: Cllr.R.Lawrence  Those who attended all in favour

RESOLVED:

To approve the minutes as a true and proper record.

07/2627

District and County Councillor reports and upadtes

Cllr.S.Bunney:-

The roll out of the waste collection has had a +60% take up rate, this will hopefully result in people having less waste as time goes on

Addressing concerns about number of Police, more officers are being recruited, 1 in this area and 2 new PCSO’s also. Suggested contacting Dawn Cowling to talk about the perspective of how police are working. Lincolnshire Alert is now the preferred method of communication. WLDC have launched an ASB scheme, civilians working with police to deal with these matters. 

Elections will take place in May 2027 , new unitary authority take office but will shadow for a year until 2028, replacing district and county councils. How Parish councils fit into this is unknown at present.

Bio Gas Plant, thanked council for their determination, all comments, including those about fire safety, have been fed in, the high pressure link into the gas main is already there. LCC committee are due to consider this application, no date as yet

08/2627

Chairman’s/Parish Councillor updates

Nothing not covered in the agenda

09/2627

Clerk’s report

CIL report 2025-26 submitted

Graves  reuse details attached

Ahead of this year’s LALC event, Lincolnshire County Council’s Highways Service would like your input to help shape our session. Respond by 31/05/26

Stop sign at crossroads, report attached

DMMO details attached

Church Wall email regarding excess soil deposit, gone back as this is long standing and need evidence

Air Quality information on poster in noticeboard,

County Councillor CVS volunteer scheme pruning and tidying Dove Cote, work commencing 01/06/26

10/2627

Police and Crime update

DN21 4TU Crime Stats 25-26 were circulated

11/2627

Parish Matters

Covered in Clerks report

Business Items - Motions Requiring Written Notice

Finance & Budget 2025/26

12/2627

To receive the year end finance reports

a. Budget Report 2025/26

b. Bank Reconciliations 2025/26

c. Variance Report 2025/26

d. Agree asset register 2025/26

RESOLVED:

All reports received and approved; asset register agreed

13/2627

Annual Governance and Accountability Return (AGAR) for the financial year 2025/26

All sections were considered by Council

(i) Internal Audit

(ii) Annual Governance Statement (Section 1 of the AGAR)

(iii) Accounting Statements (Section 2 of the AGAR)

(iv) Certificate of Exemption

(v) Agree period for the Notice of Public Inspection

RESOLVED:

Council considered year end governance including explanation of variances,all were agreed

Internal Audit, no issues

Annual Governance Statement (Section 1 of the AGAR), signed by Chair and Clerk/RFO

Accounting Statements (Section 2 of the AGAR) signed by Clerk/RFO before presentation to the authority, then signed by the Chair

Certificate of Exemption, page 3 signed by Chair and Clerk/RFO, a copy of it to be emailed to external auditor no later than 30 June 2026

The agreed Notice of Public inspection rights to be published at the latest by Tuesday 2nd June 2026 to start Wednesday 3rd June 2026 until Tuesday 14th July 2026

Finances, Budget & Procedures 2026/27

14/2627

The Council to review and agree the following policies and procedures:

RESOLVED:

Council reviewed and accepted/adopted the following policies and procedures for 2026-27

Standing Orders

Financial Regulations

Code of Conduct

Records Retention

Freedom of Information Policy

Freedom of Information Requests

Publication Scheme

Grant Award Policy NEW

Grant Application NEW

Planning Policy and Procedures NEW

15/2627

Insurance Renewal

RESOLVED:

Insurance renewal quotation £377.34 was approved for payment

16/2627

Payments for Approval

To approve payments from 19/03/2026 – 21/05/2026

Proposed: Cllr.S.Kapil  Seconded: Cllr.R.Lawrence All in favour

RESOLVED:

To make the following payments and accept bank reconciliations

Bank Balances @ 30/04/26:  

Current £7,714.23 Reserves £5,379.83 Open Space £5,957.57

17/2627

Budget 2026/27

To agree the budget monitoring position and bank reconciliation

Proposed: Cllr.S.Kapil  Seconded: Cllr.R.Lawrence All in favour

RESOLVED:

To accept budget report and bank reconciliations

18/2627

Grant Application
Proposed: Cllr T Gundry Seconded: Cllr.S.Kapil  All in favour

RESOLVED:

To award a total of £100.00 to two talented local athletes who have recently qualified for Team GB in Pentathlon and will be attending the European Championships in Madeira in June. 

19/2627

Planning applications

Updates

WL/2026/00239 Pipeline granted

WL/2026/00268 Bramley End granted

WL/2026/00257 Sobraon House Pending

WL/2026/00249 Land North Cliff Road, granted

LCC PL/0101/25 Bio Gas digester plant consultation ended 11/04/2026, out for county deliberation

Next Meeting

20/2627

Items for inclusion on the next Meeting agenda

Standard agenda items

21/2627

Date and time of the next Meeting

The date and time of the next Parish Council Meeting was confirmed as Thursday 16th July 2026, starting at 7:30pm at the Village Hall

Council resolved to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:

22/2627

To consider confidential matter