2024 Parish Council Minutes of Meetings

Minute Number

Item

1/2425

Election for the Chairman of the Parish Council

The Parish Council elected the Chairman of the Parish Council for the 2024/25 municipal year

RESOLVED: Elect that Councillor T Gundry Chairman for the ensuing year

2/2425

Election for the Vice Chairman of the Parish Council

The Parish Council elected the Vice Chairman of the Parish Council for the 2024/25 municipal year

RESOLVED: Elect that Councillor S Kapil Vice Chairman for the ensuing year

3/2425

Apologies

Cllr T Faulkner apologised as running late, no other apologies for absence were received

4/2425

Declarations of Interest

None received

5/2425

Minutes of the Parish Council Meeting held on Thursday 12 March 2024

RESOLVED: Noted CloudyIT to CloudNext, That the minutes of the meeting be accepted as a true and proper record with noted amend.

6/2425

Co-option of Parish Councillor

Graham Spires wished to be considered for Parish Councillor. He was co-opted and declaration of acceptance of office signed.

7/2425

District and County Councillor reports and feedback

WLDC are offering all Parish Council’s and their members a training session covering the Code of Conduct and Standards, register interest.

Community matters, when A15 closed they are looking into best alternatives for redirection of traffic.

Neighbourhood Policing policy ongoing we are area NC06

Lincolnshire County Council Highway Service programme of Social Value Volunteering Days for 2024/2025 are open for nominations

LCC Scrutiny Panel B has launched a community engagement survey into LCCs Traffic Management Policy.

They would like as wide a response as possible.

I would be grateful if you could share this link with your members and with anyone else you feel will be interested.

Parish Councils, groups as well individuals may complete the forms.

www.letstalk.lincolnshire.gov.uk/lincolnshiremoves

LCC Highways:- The crossroads do not match the criteria for additional signage or speed checks. The parish need to keep reporting any near misses, if there is dash cam cover for evidence this can also be used. To report any incident to Lincolnshire Road Safety Partnership or Lincolnshire Police using an online service.

Also, keep reporting potholes and overgrown pathways as it is a common occurrence that emergency vehicles are struggling to get to some households because of this.

Scampton:- The talks with the Home Office, which now owns the site are progressing positively and constructively. It has always been in the Council’s sights to secure the site for the £400 million development and that remains the case. Looking at use 12% Reception Centre max 500-800 people and 88% companies investment.

Devolution:– householders have been denied a vote on it and it may be held up due to elections

Drain Complaint response:- This issue was raised again recently, as you mention as a complaint, and a previous enquiry had been closed down at the start of the storm season as we could not prioritise it against other worse flooding sites. As such it has not yet been attended. When I looked at the drainage information on Confirm, these gullies were also reported as blocked on the last cyclic clean. As such a job has been raised for the Jetter to attend, and I have asked for the dig down crew as well. Any issues that can’t be resolved by the jetter (pipe breaks/collapses) can then hopefully be resolved straight away. If anything is found that cannot be achieved with the additional gang, then it will be reprogrammed for a later date. The date of attendance is scheduled for 22nd May 

8/2425

Police, crime and anti-social behaviour update

No problems in Snitterby have been reported

9/2425

Finance

9a/2425

• To receive the year end finance reports

a.   Payments Report 2023/24

b.   Bank Reconciliation 2023/234

c.   Variance Report 2023/24

d.   Internal Auditors Report 2023/24

RESOLVED: All reports examined and approved

9b/2425

• To approve the year end governance

Annual Governance Statement 2023/24

Accounting Statement 2023/24

     Certificate of Exemption 2023/24

9c/2425

Annual Governance Statement Section 1

The Annual Governance Statement 2023/24 was considered by the Parish Council. RESOLVED: That Section 1 of the Statement be agreed and signed by the Chairman and Clerk.

9d/2425

Annual Governance Statement Section 2

The Accounting Statement for 2024/25 was considered by the Parish Council.

RESOLVED: That the accounting statement set out in Section 2 be agreed and signed by the Chairman and Clerk and that the Notice of Public Inspection start on 3 June until 12 July 2024

9e/2425

Certificate of Exemption – Form 2

The Certificate of Exemption for 2023/24 was considered by the Parish Council

RESOLVED: That the Certificate of Exemption set out in Form 2 be agreed and signed by the Chairman and Clerk.

9f/2425

Insurance Renewal Quotation from Zurich for £362.33 was approved for payment

To approve payments for April/May 2024

It was resolved to make the following payments and accept the bank reconciliation up to 9 May 2024:

Income

Expenditure

Precept

3524

Clerk Salary

2000

Cemetery

100

Training ILCA & Reg

200

Grant

0

Mileage

40

Pit Rent

90

Office Expenses

60

LCC Grant

100

LALC website

90

VAT

180

Insurance

350

Total Income

3,994

Internal Audit

50

Hall Hire

80

Grass Cutting

700

Grants

200

Play Area Grass Cutting

140

Cemetery Grass Cutting

350

Bin

44

Total Expenditure

4,304

10/2425

Banking

RESOLVED: To add the Clerk for administrative purposes only and not a signatory

11/2425

Meeting Dates 2024/25

RESOLVED: Meeting dates agreed

18th July 2024, 19th September 2024, 21st November 2024, 16th January 2025,

20th March 2025, 15th May 2025

12/2425

Planning

Nothing to consider and no decisions received

13/2425

Highways

These had been reported on by Cllr Bunney

14/2425

Email

To consider quotation from Cloud Next

RESOLVED: Agreed to accept quotation and proceed with setting up the .gov emails

15/2425

D Day Celebrations

Nothing further to discuss, village hall committee and church are organising the event for the 15th June 2024

16/2425

Cemetery Review

Although it is not a requirement for the Parish Council to provide an additional new cemetery, they felt it was something they would like to provide if at all possible.

They are seeking out additional land that would be suitable for a new cemetery, and would be interested in hearing from any parishioners if they know of anything suitable. Please can any  information be sent to the clerk, including where the land is and the owner if possible.

Following an onsite visit and adhering to the set dimensions it was accepted that additional plots could be made available in the existing cemetery.

Proposed Memorials and costs were discussed, it was felt the cost of a memorial tree was too high to consider this as an option at present.

There has not been a cost increase for 3 years and with inflation running high it was felt that a 20% increase was acceptable, from £250.00 to £300.00 for a full burial plot and from £150.00 to £180.00 for a half plot.

A reintroduction of an interment fee was agreed, £100.00 for burials and £60.00 for ashes.

17/2425

Telephone Box

It was agreed to put forward a nomination to the Lincolnshire County Council Highway Service programme of Social Value Volunteering Days for 2024/2025 to paint and adapt to a book exchange

18/2425

Clerk’s report

The Clerk will be taking annual leave week commencing 15 May – 28 May 2024 and 15 June – 24 June 2024.

County Council:- Emailed regarding any footpaths, pavements, rights of way that could do with maintenance /upgrade, the footpath from Ivan House to the Moor is overgrown and could cause an accident.

Grass Cutting:- LCC Contribution for 2024-25 £144.48 Invoiced for 2023-24 £104.31 now received. A copy of the recently reviewed H:3 Code of Practice – Verge Mowing by Parishes, given to Green Grass Contracting and Paul Wilson present grass cutting contractors

Complaint:- Re drains full response by 21st May 2024

Green waste bins:- Parish Council Cemetery, St. Nicholas Church Yard, Chapel Lane, DN21 4TX Cost from Current Account Grass, Dovecote Estate, DN21 4AT

Triangle Magazine:- The magazine is a A5 portrait size so a full page advert could be an A4 portrait, save as a pdf to enable resize down to A5

Bench:- it was agreed by Council that the siting of the new bench be concluded within 28 days

Kings Portrait:- Order confirmed number:32329 awaiting delivery

Church Complaint:- A new Grave Digger application form has been done and agreed to be used going forward.

Confidential Item

19/2425

Date and time of the next Meeting

The date and time of the next Ordinary Parish Council Meeting was confirmed as Thursday 18 July, starting at 7:30pm at the Village Hall